Virtual Assistant to CEO (Remote)

About the role

Viva is looking for a proactive Virtual Assistant to support a senior executive in a fast‑growing startup environment. This full‑time remote position offers the chance to apply your leadership experience to high‑impact administrative and operational tasks while working from anywhere in Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take minutes.
• Streamline internal workflows, create SOPs, and maintain documentation.
• Analyze data, generate reports, and support project coordination.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a supervisory or leadership role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Strong C1‑level English, both written and spoken.
• Demonstrated ability to work independently, anticipate needs, and handle ambiguity.
• Experience living in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Familiarity with Notion.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick days, and family‑care days.
• Paid parental leave and global health insurance.
• 100 % remote work forever, 5‑week paid training, and clear growth paths to Senior EA, CSM, or Chief of Staff.