Virtual Assistant to CEO – Remote

About the role

Viva is looking for a proactive Virtual Assistant to support a US or Canadian startup executive. This full‑time remote position serves leaders across Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador or Nicaragua, providing high‑level administrative and operational support.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses and event planning.
• Improve internal workflows, create and maintain SOPs, documentation and reports.
• Conduct data analysis, prepare presentations and coordinate cross‑functional projects.
• Facilitate internal communication and ensure smooth day‑to‑day operations.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – written and spoken.
• Proven track record of at least one role held for 2 years or more.
• Self‑starter who takes initiative without being asked.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Familiarity with Notion.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule – no overtime, weekends or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days and parental leave.
• Global health insurance and 5‑week paid training.
• 100 % remote work forever, with clear growth paths to Senior EA, CSM or Chief of Staff.