Virtual Assistant to CEO (Remote)

About the role

Viva is looking for a proactive Virtual Assistant to support its CEO. This full‑time remote position serves women‑focused initiatives across Latin America, offering a high‑impact environment for professionals with diverse backgrounds.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, prepare reports, create SOPs and documentation.
• Coordinate projects and facilitate internal communication across teams.

Required profile

• Minimum 2 years of professional experience in any field (executive assistant background not required).
• Experience working closely with senior leaders and delivering rigorous support.
• Fluent English (C1 level), both written and spoken.
• At least one role with a tenure of 2 years or more.
• Comfortable using Google Workspace, Slack, Notion and enthusiastic about AI tools.
• Proactive attitude and ability to work independently.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI‑assisted productivity applications)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• 100 % remote work, permanent position.
• Clear growth paths to Senior EA, Customer Success Manager, or Chief of Staff.