Construction Administrative Assistant (Remote)

About the role

We are looking for a highly organized Construction Administrative Assistant to support project management and operations teams for a U.S.-based construction firm. This remote position works with vendors, subcontractors, and clients to keep projects running smoothly.

Key responsibilities

• Provide administrative support to Project Managers, General Contractors, and leadership.
• Coordinate with vendors and subcontractors for quotes and bid management.
• Communicate project updates to clients and handle inquiries.
• Prepare, organize, and maintain construction documents such as change orders, purchase orders, and service agreements.
• Assist with scheduling, calendar management, data entry, and document filing.
• Support invoicing, bookkeeping, and project financial tracking.

Required profile

• Previous experience as an Administrative Assistant, preferably in construction.
• Experience supporting property management or dispatch operations.
• Excellent written and verbal English communication.
• Strong organizational, time‑management, and attention‑to‑detail skills.
• Self‑motivated, able to work independently with reliable high‑speed internet.

Required skills

• Proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar, Chat, Admin tools).
• Familiarity with Microsoft Office 365 (Word, Excel, OneDrive).
• Experience using JobTread, CompanyCam, and Wix.

What we offer

• Competitive monthly compensation ($2,000–$3,000 based on experience).
• Long‑term remote opportunity with a growing U.S. construction company.
• Supportive, collaborative work environment.
• Potential schedule flexibility after six months based on performance.
• Paid time off for major U.S. holidays.