Enterprise Support Services Executive Coordinator

About the role

The Executive Coordinator supports virtual Owners and Managing Directors at RSM, handling document preparation, travel coordination, and a range of administrative tasks. This position offers opportunities for advancement and professional growth within a global professional services firm.

Key responsibilities

• Produce, revise, and proofread documents, presentations, and reports.
• Coordinate travel arrangements and manage expense reports.
• Order and maintain office supplies, providing cost comparisons.
• Prepare ad‑hoc reports and register team members for professional seminars.
• Assist with conference materials, new‑hire orientation, and onboarding.
• Reserve conference rooms, process accounts payable, and perform clerical tasks such as photocopying, faxing, and mailing.
• Maintain mailing lists, conduct internet research, and ensure firm formatting standards.
• Provide IT support for printing, scanning, and laptop setup.

Required profile

• Strong attention to detail with excellent writing and proofreading abilities.
• Highly organized self‑starter, motivated, results‑oriented, and able to work independently while collaborating with a team.
• Professional discretion, confidentiality, and good judgment.

Required skills

• Proficiency with Microsoft Excel, Word, PowerPoint, Outlook.
• Experience using Adobe Acrobat.
• Ability to troubleshoot basic IT issues (printing, scanning, laptop setup).

What we offer

• Competitive benefits and compensation package with flexible scheduling.
• Opportunities for personal and professional development within a global firm.