Executive Assistant

About the role

Reliable Back Office is looking for a highly organized, detail-oriented and proactive Executive Assistant to support the CEO's daily operations in San Miguel, El Salvador. The role covers scheduling, meeting coordination, information organization and administrative tasks, and is an in-office position.

Key responsibilities

• Manage and organize the CEO's calendar, appointments and daily schedule
• Coordinate meetings, including scheduling, invitations and logistics; prepare agendas, review AI-generated meeting notes and track action items
• Arrange travel accommodations and itineraries
• Provide general administrative support and complete other assigned tasks
• Coordinate scheduling and follow-ups with clients, vendors and business partners
• Maintain professional communication with internal and external stakeholders
• Monitor outstanding tasks and follow up on deadlines and commitments
• Organize and update files and shared documents in Microsoft OneDrive, keeping important information documented and accessible
• Handle sensitive and confidential information with discretion

Required profile

• Minimum of 1 year of experience as an Executive Assistant, Administrative Assistant or in a similar administrative support role
• Advanced English proficiency (written and spoken)
• Previous experience supporting CEOs, founders or senior executives preferred
• Ability to work independently, take initiative and meet deadlines without constant supervision

Required skills

• Proficiency in Microsoft 365, especially Outlook, Teams and SharePoint
• Strong organizational and time-management skills
• Excellent written communication and problem-solving abilities

Preferred qualifications

• Experience in small businesses, startups or fast-paced professional environments
• Familiarity with HubSpot or similar CRM platforms

What we offer

• 40-hour work week with weekends off
• Private health insurance
• U.S. and Salvadoran paid holidays
• Stable, growing organization with long-term career opportunities