Executive Operations & AI - CEO Right Hand

About the role

This is a full-time, 100% remote executive operations role acting as a right hand to leadership, working closely with founders and executives. It is not a traditional virtual assistant position: you will take ownership, think ahead and turn high-level or sometimes unclear requests into organized next steps and execution. The role sits with U.S.-based businesses and leadership teams.

Key responsibilities

• Coordinate day-to-day operations, projects, priorities and deadlines, and track action items, follow-ups, deliverables and outstanding decisions.
• Build, document and improve workflows, processes and SOPs, and identify and solve operational bottlenecks.
• Maintain CRMs, project management tools, databases and internal documentation.
• Coordinate with team members, clients, vendors and other stakeholders.
• Support executive priorities, meetings, research, calendar and communications when needed.
• Use AI and automation tools to improve productivity and reduce repetitive work.
• Research problems independently and propose solutions; support other areas of the business as needed, including client operations, marketing operations, finance/admin and internal projects.

Required profile

• Experience in business operations, executive operations, project coordination, process improvement or a similar role.
• Strong ownership mentality, able to work independently and proactively.
• Experience working directly with founders, CEOs, executives or senior leadership is highly valued.
• Excellent organization, prioritization and follow-through; comfortable managing multiple projects and changing priorities.
• Professional written and spoken English (C1/C2).
• Experience working remotely with U.S.-based teams is a plus.

Required skills

• Building or improving workflows, SOPs and internal processes.
• Tech-savvy and able to learn new tools quickly.
• Experience using AI tools such as ChatGPT, Claude, Gemini or similar in day-to-day work.
• Experience with Zapier, Make, n8n, AI agents or other automation tools is a strong plus.
• Familiarity with Notion, ClickUp, Monday.com, Asana, Airtable, HubSpot or similar platforms.

What we offer

• Compensation of $1,200-$1,500 USD per month, depending on experience.
• Full-time contractor opportunity, 100% remote.
• 10 paid time off days and 3 sick days per year, plus 6 U.S. federal holidays.
• Exposure to AI, automation and modern business systems.