Administrative and Sales Assistant (AI Proficiency)

About the role

Learning Genie, an EdTech company building AI-powered solutions for early childhood and K-12 education, is hiring a remote Administrative and Sales Assistant. The role keeps day-to-day operations running and supports the sales team, especially K-12 Sales, and company leadership. It suits someone early in their career who is detail-oriented, communicates well, learns quickly and takes ownership of their work. Only candidates from Latin America and the Philippines are accepted, and only English-speaking resumes.

Key responsibilities

• Manage calendars, schedule meetings and coordinate communications for supported teams
• Support the admin team's day-to-day functions across departments
• Assist with contracts, invoices, billing and basic bookkeeping using Excel and QuickBooks Online
• Maintain company data and documents, and prepare reports, summaries and simple presentations
• Keep sales records up to date in the CRM, prepare quotes and order paperwork, and track purchase orders, contracts and renewals with school districts and customers
• Coordinate scheduling and follow-ups for the sales team and act as a liaison between sales and other teams
• Identify operational bottlenecks and help document improved internal processes

Required profile

• 1-3 years of experience in an administrative, operations or sales support role
• Advanced English, with clear written and verbal communication
• Strong organization, prioritization, multitasking and deadline management
• Dependable, detail-oriented and able to work independently in a remote setting
• Available during Pacific Time business hours, 8:00 AM-4:30 PM PT
• Nice to have: experience supporting a sales team, a CRM, Google Workspace, Zoom, Excel and QuickBooks Online, and a Bachelor's degree in Business Administration or a related field