Asistente Administrativo de Operaciones

About the role

We are looking for an Operations Administrative Assistant to provide administrative and operational support to Biformato’s 81 stores and assist five market managers. The role ensures timely follow‑up of processes, controls, reports and business indicators, while coordinating services, suppliers and store requirements to maintain operational continuity and achieve organizational goals.

Key responsibilities

• Build and maintain sales forecast and controllable account templates, ensuring data accuracy for decision‑making.
• Consolidate operational KPI dashboards and management reports for districts and the country.
• Coordinate agendas, meetings and follow‑up activities across company departments.
• Collect, consolidate and transmit information required by stores and support areas within established deadlines.
• Manage institutional signage projects for all stores, liaising with vendors.
• Record and track store incidents and accidents in the MITRAB platform.
• Handle administrative procedures related to committees, legal documents, signatures, certifications and corporate checks.
• Facilitate external procedures for stores, such as certifications, permits and fines.
• Process purchase orders for services and supplies, ensuring compliance with policies and following up with providers.
• Oversee contracts and orders for transport, maintenance, veterinary services, waste collection, utilities and other operational services.
• Support occupational health processes, including medical exams for staff.
• Assist accounting close activities by gathering, validating and delivering required information.
• Receive and coordinate deliveries from suppliers to administrative offices.
• Maintain proper documentation control and safeguard information related to assigned processes.
• Adhere to established policies, processes and procedures.

Required profile

• University degree in Business Administration with a finance focus or Industrial Engineering.
• Relevant experience in administrative or operational support functions.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication and coordination abilities.

Required skills

• Proficiency in using office productivity tools.
• Experience with data consolidation and reporting.