Executive Assistant to the CEO

About the role

Assistant Launch is a placement agency that matches experienced Executive Assistants with high‑growth founders and CEOs. In this role you will partner with a CEO of a company valued between $500K and $10M+, providing strategic administrative support that enables the leader to focus on core business priorities.

Key responsibilities

• Manage the executive’s calendar, inbox and scheduling with precision, anticipating needs and prioritising tasks.
• Coordinate complex travel arrangements, including flights, hotels and last‑minute changes.
• Handle client and vendor communications as the first point of contact.
• Track expenses, prepare reports and maintain documentation.
• Research topics, summarise findings and support decision‑making.
• Oversee projects, monitor deadlines and follow up on action items.
• Assist with personal tasks such as appointments, reservations and errands while maintaining strict confidentiality.

Required profile

• Proven experience managing executive calendars, inboxes and projects with strong business judgment.
• Advanced written and verbal communication skills, able to represent leaders to internal and external stakeholders.
• Proactive problem‑solver who anticipates issues and takes ownership from start to finish.
• Exceptional organisational ability to juggle multiple priorities and tight deadlines.
• High emotional intelligence and professionalism under pressure.

Required skills

• Fluency with CRM systems.
• Proficiency in project management tools.
• Expertise in Google Workspace or Microsoft Office suite.
• Experience integrating AI tools into daily workflows.

What we offer

• Fully remote work arrangement.
• Weekly pay with performance‑based bonuses.
• Paid vacation, holidays and health & learning stipends.
• Access to AI‑specific training and tools.
• Clear career advancement paths within the agency.