Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a senior executive in a fast‑growing startup environment. The role is fully remote and serves as the right‑hand for the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Develop and refine internal workflows, create SOPs, and maintain accurate documentation.
• Conduct data analysis, generate reports, and support project coordination across teams.
• Facilitate internal communication and collaboration using digital tools.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Proactive mindset with a track record of independent problem‑solving.
• Comfortable working with Google Workspace, Slack, Notion, and enthusiastic about AI tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Long‑term growth paths to Senior EA, CSM, or Chief of Staff.
• 100 % remote work forever.