Virtual Assistant to CEO (Remote)

About the role

Viva is looking for a proactive Virtual Assistant to support a senior executive in the US or Canada. This full‑time remote position is open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will help the CEO stay organized, streamline operations, and drive key projects forward.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Develop and improve workflows, create SOPs, and maintain documentation.
• Analyze data, generate reports, and support internal coordination across teams.
• Assist with ad‑hoc projects and ensure smooth day‑to‑day operations.

Required profile

• Minimum 2 years in a leadership or supervisory role such as Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently, anticipate needs, and handle ambiguity.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack for communication.
• Familiarity with Notion for documentation and project tracking.
• Enthusiasm for AI tools and productivity enhancements.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Clear growth path to Senior EA, Customer Success Manager, or Chief of Staff.