Administrative / Executive Assistant - Real Estate & Contracting

About the role

A highly organized and detail-oriented Administrative / Executive Assistant is sought to support real estate administration and provide general administrative assistance to a drywall and contracting business. The role involves managing financial records, coordinating day-to-day activities and keeping information organized across multiple business operations. The position also supports the existing in-house Executive Assistant.

Key responsibilities

• Track incoming and outgoing payments and maintain accurate financial records; organize expense information and assist with basic financial tracking.
• Communicate with tenants about inquiries, payments and property matters, and coordinate maintenance requests with tenants and service providers.
• Manage property information and administrative tasks through TenantCloud.
• Use QuickBooks Online to record and maintain financial transactions, track income, expenses and payments, and maintain spreadsheets with accurate data entry.
• Organize financial documentation and support expense tracking and reporting.
• Manage calendars, schedule appointments and coordinate daily activities; handle calls and messages, take meeting notes and track follow-ups.
• Provide day-to-day administrative support while the client and team are on the road, and assist the in-house Executive Assistant with minor tasks for the drywall and contracting business after training.
• Follow up on outstanding tasks and help maintain organized workflows across both businesses.

Required profile

• Previous experience as an Administrative Assistant, Executive Assistant or in a similar administrative support role.
• Hands-on experience using QuickBooks Online.
• Ability to track payments, organize expenses and maintain accurate administrative records.
• Strong organization, attention to detail, communication and follow-up skills, and ability to manage several priorities independently.
• Willingness to learn new financial processes and property management workflows, and discretion with confidential information.

Nice to have

• Real estate administration or property management experience.
• Familiarity with TenantCloud or similar platforms, and experience coordinating maintenance requests.
• Previous experience supporting a construction, drywall or contracting business, or supporting remote/traveling executives.