Executive Assistant and Client Support Specialist (Flexible Schedule)

About the role

Voxidea connects bilingual Latin American professionals to fully remote opportunities with U.S.-based companies. It is hiring an Executive Assistant and Client Support Specialist who provides administrative and client-facing support to senior-level executives. The position is part-time (typically 20-30 hours per week) with a flexible schedule that must partially overlap U.S. business hours.

Key responsibilities

• Serve as the main point of contact between executives, employees, clients and external partners.
• Manage executives' calendars, schedule meetings and coordinate light travel when needed.
• Track expenses and prepare detailed reports regularly.
• Handle client inquiries, give accurate information and ensure high customer satisfaction.
• Maintain organized filing systems and support administrative operations.
• Take meeting notes and help with client-facing communications.
• Support social media updates, billing and invoicing when required.
• Help coordinate virtual events or meetings for clients and team members.

Required profile

• Proven experience as an Executive Assistant, Client Support Specialist or in a similar role.
• Bilingual in English (C1 or higher) and Spanish, written and spoken.
• Strong organizational and time-management skills, and excellent verbal and written communication.
• Discretion, confidentiality and a proactive approach to problem-solving.
• At least a high school diploma; a bachelor's degree is a plus.
• Lives in Latin America and owns a reliable laptop (Windows or Mac, 2017 or newer) with stable internet.

Required skills

• Proficiency in MS Office and Google Workspace.
• Standard office tools.

What we offer

• Fully remote work from home, with no onsite travel required.
• 2 weeks of paid leave and recognition of U.S. holidays.
• In-house psychological and wellness coaching.
• Free access to coaching programs and over 200 continuous improvement courses.