Executive Assistant & Client Support Specialist (Flexible Schedule)

About the role

Voxidea is looking for a bilingual Executive Assistant and Client Support Specialist to work remotely from Latin America. The position offers a flexible, part‑time schedule and involves providing high‑quality administrative and client‑facing support to senior executives.

Key responsibilities

• Serve as the primary point of contact between executives, employees, clients, and external partners.
• Manage executives' calendars, schedule meetings, and coordinate light travel arrangements.
• Track expenses, prepare regular reports, and handle billing or invoicing when required.
• Respond to client inquiries, ensure accurate information delivery, and maintain high customer satisfaction.
• Maintain organized filing systems, take meeting notes, and support virtual events or meetings.

Required profile

• Proven experience as an Executive Assistant, Client Support Specialist, or similar role.
• Bilingual in English (C1 or higher) and Spanish, both written and spoken.
• Strong organizational, time‑management, and communication skills.
• High school diploma required; a bachelor's degree is a plus.
• Resides in Latin America with a reliable laptop (2017 or newer) and stable internet connection.

Required skills

• Proficiency with MS Office.
• Proficiency with Google Workspace.

What we offer

• Fully remote work with a flexible part‑time schedule (20‑30 hours/week).
• Two weeks of paid time off and recognition of U.S. holidays.
• Access to in‑house psychological and wellness coaching services.
• Free enrollment in over 200 continuous‑improvement courses.
• Long‑term professional relationship opportunities with Voxidea.