Executive Assistant to CEO

About the role

A highly organized, proactive and detail-oriented Executive Assistant is sought to provide comprehensive support to the CEO. The role acts as a strategic partner and trusted representative, covering communications, executive administration, stakeholder relationships and special projects in a fast-paced environment.

Key responsibilities

• Support the CEO with administrative, operational and confidential matters, manage their daily workflow and task lists, and handle sensitive information with discretion.
• Build and maintain relationships with internal and external stakeholders, represent the CEO in communications, and support business development, strategic planning and innovation.
• Coordinate with executive leadership and department directors, conduct research, gather data and prepare reports for executive review.
• Act as the main point of contact for inquiries to the CEO, draft and distribute correspondence, reports, presentations, memos and briefings, and facilitate communication between the CEO and others.
• Manage the CEO's calendar, email inbox, appointments and meetings (including agendas, minutes and follow-up); arrange travel, accommodations and event registrations; process expense reports and reimbursements.
• Maintain records, databases, contact lists and filing systems, and perform accurate data entry.

Required profile

• 3+ years of experience supporting C-level executives, senior leadership or similar executive support roles.
• Advanced written and verbal English.
• Typing speed of at least 65 wpm and strong organizational and time-management skills.
• Preferred: experience coordinating travel, meetings and executive calendars.

Required skills

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Virtual meeting platforms such as Zoom, Microsoft Teams, Google Meet and WebEx.
• Excellent internet research and information-gathering abilities.

What we offer

• Training and support, team activities and an annual Christmas party.
• Ongoing learning through GoSkills and LearnDash platforms.
• Free access to a psychologist and a nutritionist, plus coffee and snacks at the office.
• Work anniversary gifts, US holiday time off and exclusive partner discounts.
• Casual dress code and access to the equipment and facilities needed for the job.