Remote Executive Operations Assistant (LATAM)

About the role

FreedUp is looking for a highly organized, systems-oriented Executive Assistant to support its CEO in a fast-growing, process-driven environment. The role suits someone who values structured onboarding, clarity and communication standards, and enjoys building efficient workflows. You will take ownership of 3-5 high-impact processes in the first month, including inbox management, meeting notes, calendar organization and task tracking, with responsibilities growing over time. The position is fully remote and paid $1,000-1,600 depending on experience.

Key responsibilities

• Partner communication and meeting support: attend weekly partner meetings as listener and note-taker, capture decisions and action items, summarize them for Slack or ClickUp, and use recordings to build accurate documentation.
• Email management: clean the Executive's Gmail inbox, run morning and end-of-day sweeps, and maintain a four-folder triage system (Action Needed, Follow-Up, Read Later, If Interested).
• Calendar management: protect pre-scheduled time blocks, schedule meetings mainly through Slack, ensure clear titles, agendas and 15-minute increments, and track code time accurately.
• Task and project management in ClickUp: manage tasks, onboarding checklists and delegated projects, duplicate templates, create tasks from Gmail, and track progress.
• Documentation and systems: record processes with Loom to build SOPs, maintain workflows in Notion, and track daily reports.
• Future expansion: assist with annual/biennial recertification, navigate government systems and upload documentation, and support financial documentation processes.

Required profile

• 3+ years as an Executive Assistant, Operations Assistant or Client-Facing Project Manager.
• Excellent written communication, strong note-taking and attention to detail in documentation and scheduling.
• Ability to maintain confidentiality and work independently with weekly feedback.
• Comfortable enforcing structure such as calendar standards and inbox rules.

Required skills

• Digital tools: Gmail, Slack, Notion, Loom, Toggl, ClickUp
• Technical requirements: reliable high-speed internet and a modern laptop with a multi-core processor

What we offer

• International experience and the chance to work remotely from anywhere
• Supportive team and learning and development opportunities
• Potential performance bonuses, PTO and HMO after 3 months