Virtual Assistant to CEO – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Assistant to support a senior executive in a fast‑growing US/Canadian startup. The role is fully remote and open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right‑hand of the CEO, ensuring smooth daily operations and enabling strategic initiatives.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports and event planning.
• Coordinate meetings, prepare agendas and take accurate minutes.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports and support project tracking.
• Facilitate cross‑functional communication using Google Workspace, Slack and Notion.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently, prioritize tasks and thrive in a fast‑paced environment.
• Commitment to a full‑time schedule with no overtime, weekends or on‑call duties.

Required skills

• Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar).
• Experience using Slack for team communication.
• Familiarity with Notion for knowledge management.
• Interest in AI tools and their application in workflow automation.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, paid holidays, vacation, sick days, family‑care days and parental leave.
• Global health insurance and 5‑week paid training.
• Career progression paths to Senior EA, Customer Success Manager or Chief of Staff.
• 100 % remote work forever and a supportive, growth‑focused team.