Executive Assistant – Remote

About the role

We are seeking a full‑time Executive Assistant to serve as the operational backbone for the leadership team of a growing investment and business acquisition firm. The role is primarily remote and supports the Growth Partner (≈70% of time) and the Managing Partner, ensuring calendars, meetings, and priorities are flawlessly managed.

Key responsibilities

• Own and manage the calendars for the Growth Partner and Managing Partner, proactively resolving conflicts.
• Coordinate multi‑executive meetings, prepare agendas, and send reminders.
• Protect executive time by evaluating meeting requests and pushing back when necessary.
• Take detailed meeting notes, assign follow‑up tasks in ClickUp, and track completion.
• Maintain ClickUp task organization, assign ownership, and block calendar time for priority work.
• Provide daily visibility into highest‑priority tasks based on recent meetings and commitments.
• Conduct daily email and ClickUp reviews for the Managing Partner to prioritize action items.
• Follow up with clients to collect assets, testimonials, photos, and documentation.
• Handle routine client communication and personal administrative duties for the Growth Partner.
• Monitor schedules to ensure balance between business priorities and personal wellbeing.

Required profile

• Minimum 3 years of experience as an Executive Assistant.
• Proactive, highly organized, and comfortable pushing back when needed.
• Strong critical‑thinking and decision‑making abilities.
• Excellent English communication skills.
• Ability to work 50+ hours/week within core hours 8 AM–8 PM Eastern, with a daily break 5 PM–7 PM Eastern.

Required skills

• ClickUp

What we offer

• Fully remote work environment.
• Full‑time schedule with competitive monthly compensation.