Part‑time Remote Administrative Assistant

About the role

We are looking for a proactive, detail‑oriented Administrative Assistant to support a Senior Manager on a part‑time, remote basis (20 hours per week). The role blends calendar management, communications, event logistics, and CRM upkeep, helping our small, mission‑driven team stay organized and responsive.

Key responsibilities

• Manage high‑volume outreach cycles, track status, and ensure timely follow‑ups.
• Provide logistics support for member‑facing meetings, events, retreats, and convenings, including registration, invite tracking, and attendance records.
• Coordinate travel, vendor communications, and related administrative follow‑ups.
• Enter and update contact, event, and member data in the CRM, maintaining accurate records.
• Schedule meetings, send calendar invites, and prepare briefing materials.
• Attend key team meetings, capture notes using AI tools or manual notetaking, and distribute summaries.
• Follow established administrative workflows and suggest small process improvements.

Required profile

• Strong organizational skills with a keen eye for detail.
• Experience handling calendar management and drafting professional emails.
• Ability to juggle multiple priorities across teams and time zones.
• Clear, professional written communication.
• High reliability, discretion, and confidentiality.
• Comfortable working remotely with regular check‑ins.

Required skills

• Google Workspace
• Zoom
• Salesforce or other CRM systems
• AI notetaking applications