Virtual Assistant to CEO – Remote

About the role

Viva is looking for a proactive Virtual Assistant to support its CEO. This fully remote position allows you to apply your experience in managing complex tasks and collaborating with senior leaders while contributing to a mission that empowers women across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis to support decision‑making and coordinate cross‑functional projects.
• Facilitate internal communication and coordination across teams.

Required profile

• Minimum 2 years of professional experience in any field (executive‑assistant background not required).
• Experience working closely with senior leaders and delivering rigorous results.
• C1‑level English, both written and spoken.
• At least one role held for 2 + years.
• Proactive attitude and enthusiasm for AI tools.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI‑assisted productivity applications)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Permanent 100 % remote work.
• Clear growth paths to Senior EA, Customer Success Manager, or Chief of Staff.