Virtual Executive Assistant to CEO (Remote)

About the role

Viva is seeking a proactive Virtual Executive Assistant to support a US or Canadian startup CEO. This full‑time remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will work directly with the executive, ensuring smooth daily operations and strategic project execution.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expense reports, and event planning.
• Streamline internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis to support decision‑making and improve operational efficiency.
• Coordinate cross‑functional projects and act as a liaison between the executive and internal teams.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – written and spoken.
• Demonstrated ability to work independently, stay proactive, and handle ambiguity.
• Experience with Google Workspace, Slack, and Notion; enthusiasm for AI tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime, no weekends; paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• 5‑week paid training and clear growth paths (Senior EA, CSM, Chief of Staff).
• Positive culture with a 4.7/5 Glassdoor rating.