Executive Operations & Accounting Specialist

About the role

We are seeking a highly organized, proactive, detail‑oriented Executive Operations & Accounting Specialist to support C‑level executives and drive operational efficiency across finance, accounting and process improvement.

Key responsibilities

• Provide administrative and operational support to C‑level executives, including follow‑ups, reports, documentation, and coordination.
• Manage Accounts Payable (AP) and Accounts Receivable (AR) processes, covering invoice review, payments, collections, reconciliations, and vendor/customer communication.
• Perform bank, credit‑card and general‑ledger reconciliations and support month‑end and year‑end close.
• Prepare financial reports, dashboards and analysis to aid executive decision‑making.
• Create, document, implement and maintain Standard Operating Procedures (SOPs) for accounting and operational processes.
• Identify inefficiencies, recurring issues and opportunities for automation and process improvement.
• Maintain data integrity within ERP, CRM and accounting systems.
• Support ERP implementations, system improvements, reporting and workflow optimisation.
• Collaborate cross‑functionally with Finance, Operations, Sales, Customer Service and external accounting partners.
• Safeguard confidential financial, operational and executive information with discretion.

Required profile

• 4+ years of experience in accounting, finance, operations, executive support or related fields.
• Hands‑on experience with AP, AR, reconciliations and financial reporting.
• Strong understanding of accounting principles and day‑to‑day financial operations.
• Experience creating SOPs and improving business processes.
• Proficiency with ERP, CRM or business‑management systems.
• Excellent written and verbal English communication skills.
• High attention to detail, analytical mindset and strong problem‑solving abilities.

Required skills

• Accounts Payable
• Accounts Receivable
• Bank reconciliation
• Credit‑card reconciliation
• General ledger reconciliation
• Financial reporting
• Dashboard creation
• Standard Operating Procedures (SOP) development
• ERP systems
• CRM systems
• Microsoft Excel
• Google Sheets