Executive Assistant to Chief Executive Officer

About the role

Viva is looking for a proactive Executive Assistant to support a senior executive in a fast‑growing startup environment. The position is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expense reports, and event planning.
• Streamline internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis to support decision‑making and coordinate cross‑functional projects.
• Facilitate internal communication and ensure smooth coordination among teams.

Required profile

• Minimum 2 years in a leadership role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Fluent English (C1 level) – both written and spoken.
• Demonstrated ability to work autonomously and stay proactive.
• Experience with at least one role held for 2 + years.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI tools and enthusiasm for leveraging them.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Long‑term remote work (100% remote forever) and clear growth paths to Senior EA, Customer Success Manager, or Chief of Staff.