Executive Coordinator - Enterprise Support Services

About the role

RSM, a global provider of professional services to the middle market, is hiring an Executive Coordinator in San Salvador. The role supports mostly virtual-based Owners and Managing Directors and covers document preparation, Excel spreadsheets, PowerPoint presentations and administrative functions. The incumbent manages their own time to support the team and general office and admin projects, with opportunities for advancement and growth.

Key responsibilities

• Produce documents, make revisions and proofread them
• Coordinate and confirm travel arrangements
• Review and process time and expense reports
• Order and maintain office supplies, comparing costs
• Prepare ad hoc reports for management and register team members for annual professional seminars
• Help prepare materials for conferences and new hire orientation, and assist in onboarding new hires
• Reserve conference rooms and meeting space in other offices
• Process accounts payable through central accounts payable
• Handle clerical tasks such as photocopying, faxing, mailing, sorting mail and scheduling rooms
• Research information online and in company databases
• Maintain the firm's mailing lists and apply its formatting standards to correspondence and reports
• Provide IT support for printing, scanning and laptop setup, and administrative support to partners
• Prepare PowerPoint presentations for clients and training, and perform special projects assigned by the Operations Manager

Required profile

• Strong attention to detail, organization and ability to multi-task
• Excellent writing and proofreading, with accuracy in spelling, punctuation and grammar
• Strong written and verbal communication and interpersonal skills
• Self-motivated, results oriented, able to work independently and with discretion and confidentiality
• College degree a plus; general business experience preferred

Required skills

• Microsoft Excel, Word, Adobe Acrobat and Outlook
• Word and PowerPoint proficiency to expert level